Why Per-User Pricing Penalises Growing Businesses
Most software providers charge for time tracking on a per-user basis. On the surface, paying a few pounds per employee each month might sound affordable. However, as your organisation expands, your monthly invoice rapidly escalates. For businesses employing part-time workers, seasonal staff, or external contractors, per-seat pricing becomes an inefficient penalty on growth.
When you use seat-based systems, every new starter requires a new licence. If you hire ten temporary staff members for a three-week contract, you pay full monthly subscription costs for all ten seats. If an employee leaves, your administration team must immediately deactivate the licence or continue paying for an idle user account.
Switching to fixed fee timesheet software for unlimited staff eliminates these hidden costs entirely. Instead of calculating software expenses on a head-count basis, your organisation pays one flat monthly price regardless of how many team members complete timesheets.
Choosing Fixed Fee Timesheet Software for Unlimited Staff
At TidyTimeSheets, we believe software pricing should be straightforward, transparent, and predictable. Our positioning is simple and uncluttered, offering essential time tracking tools without forcing you to pay for bloated features or unnecessary modules you will never use.
Our pricing is strictly per organisation rather than per user. Whether you have five staff members or five hundred submitting hours, your tier remains fixed based on your organizational requirements. You can view our clear options directly on our pricing page:
- Lite Plan: £5 per month plus VAT
- Starter Plan: £10 per month plus VAT
- Team Plan: £29 per month plus VAT
- Business Plan: £59 per month plus VAT
- Multi-site Plan: £99 per month plus VAT
Every plan includes a 14-day trial on your first paid tier, allowing your organisation to test the workflow risk-free. Annual payment options are also available to help streamline your annual software budgets.
Comparing Costs: Per-Seat Models vs Fixed Fee Pricing
To understand the true cost difference between traditional per-user tools and fixed fee organizational pricing, consider how monthly fees scale across different team sizes.
| Staff Count | Typical Per-User System (£4/user/mo) | TidyTimeSheets Team Plan (£29/mo) | Monthly Savings |
|---|---|---|---|
| 10 Employees | £40.00 | £29.00 | £11.00 |
| 25 Employees | £100.00 | £29.00 | £71.00 |
| 50 Employees | £200.00 | £29.00 | £171.00 |
| 100 Employees | £400.00 | £29.00 | £371.00 |
As shown above, as your worker count grows, per-user tools demand an increasingly large share of your operating budget. Fixed organisational pricing ensures that your operational margins improve as your headcount scales.
Key Financial Benefits for Growing Companies
- Predictable Operational Expenses: Finance directors and business owners can budget exact software costs months or years in advance.
- Zero Licence Management Admin: Admin teams no longer spend time creating, revoking, or transferring user licences when staff change.
- Freedom to Track All Workforce Segments: You can collect weekly time from sub-contractors, freelancers, and part-timers without calculating whether each individual justifies a paid account licence.
How No-Login Submissions Remove Friction for Staff
Eliminating per-user pricing often raises a practical question: how do staff submit their hours if they are not assigned individual paid user accounts? Traditional platforms require every worker to set up a profile, create a password, download a dedicated mobile application, and update security credentials.
TidyTimeSheets removes this friction entirely by using secure email links. Staff complete timesheets directly from a unique link sent to their email inbox. Your workforce never needs an account, and staff never need to create or remember a login.
By adopting no account creation staff timesheet software, your team avoids the common technical stumbling blocks that lead to late submissions. There are no mobile apps to download, no forgotten passwords, and no IT support tickets for locked accounts. Staff simply click the link in their email, enter their working hours, and submit.
Manager Approvals and Customisation Without System Complexity
Simple fixed fee software should not mean compromising on essential operational controls. TidyTimeSheets delivers robust manager oversight without introducing unnecessary bloat.
Customized Hour Types
Organisations have complete freedom to customise their own hour types and terminology. Whether your team records Regular hours, Overtime, Weekend Rates, or Night Shifts, you define the wording used across your online timesheets to match your internal operational standards.
Streamlined Approval Workflow
Once a staff member submits their hours, designated managers receive the timesheet for review. Managers can:
- Approve timesheets with a single click.
- Reject submissions and request more information from the employee.
- Amend hours directly on the timesheet while recording a mandatory reason for the audit trail.
For organisations requiring higher levels of governance, an optional second approval stage by a senior leader can be enabled per organisation. To learn more about setting up structured sign-off rules, read our guide on how to streamline staff timesheet sign off process UK.
Analytics and CSV Export
Once approved, managers and business leaders gain access to clear built-in analytics and reporting tools. Data can be exported effortlessly to CSV format, making it straightforward to pass verified working hours into your external payroll software or accounting packages.
Which UK Businesses Benefit Most from Fixed Fee Timesheet Software?
Fixed organizational pricing is particularly effective for UK companies operating in dynamic industries where workforce numbers fluctuate regularly.
- Agencies and Sub-Contractors: Track hours worked by project-based freelancers without paying for individual monthly software seats.
- Cleaning and Facilities Management: Manage shifts across wide teams of part-time cleaners working across multiple locations.
- Security and Event Staff: Quickly gather time entries for short-term security guards during peak event seasons.
- Trades and Field Services: Collect field entries from site workers without asking them to install complex smartphone apps.
- Seasonal Hospitality and Retail: Scale up worker numbers during holiday surges without seeing your software bills skyrocket.
Streamline Your Hours Tracking Today
Paying per-user software fees for basic time tracking is an unnecessary tax on your business growth. By switching to TidyTimeSheets, you get uncluttered, reliable timesheet collection at a clear fixed price per organisation.
Eliminate password resets, remove onboarding headaches, and keep your software expenses predictable. Start your 14-day trial today on our home page and experience how simple UK staff timesheets can be.