Finding the right flat rate employee timesheet software uk organisations can rely on often feels surprisingly difficult. Most modern software platforms charge a monthly subscription fee for every single worker you add to the roster. If you run a growing business, employ part-time staff, or rely on seasonal workers, those per-seat costs quickly stack up.
At TidyTimeSheets, we believe that tracking staff hours should be simple, effective, and affordably priced per organisation rather than per user. You should not be punished financially for growing your workforce or hiring extra support during busy periods.
The Problem with Per-User Timesheet Pricing
Many time tracking software vendors operate on a per-seat pricing model. On paper, paying a few pounds per worker each month sounds reasonable. However, the true cost quickly reveals itself as your team expands or changes shape.
Per-user pricing creates several headaches for managers and finance teams:
- Unpredictable monthly bills: Every time a new team member joins, your subscription price rises.
- Penalties for flexible workers: Paying a full monthly fee for a zero-hours worker who only submits two shifts a month is poor value.
- Administrative drag: Account administrators spend unnecessary time deleting former staff accounts or reassigning licences just to keep software costs down.
- Reluctance to add users: Managers delay creating profiles for temp staff or freelancers, leading to missed hours and manual spreadsheets.
Choosing a fixed monthly cost gives your finance department absolute certainty over operational software expenses.
Why UK Organisations Prefer Per-Organisation Pricing
When your software charges a flat fee per organisation, you can invite your entire team without worrying about tiered seat limits. Whether you have five workers or fifty, your monthly bill remains stable.
This pricing structure makes TidyTimeSheets an ideal alternative to bloated enterprise platforms. If you currently rely on spreadsheets to manage submissions, moving to online software should save time without creating a heavy financial burden. You can learn more about making this transition in our guide to a weekly staff timesheet Excel alternative online in the UK.
Here is how flat rate pricing compares directly against conventional per-user software platforms:
| Feature or Aspect | Traditional Per-User Software | TidyTimeSheets Per-Organisation Pricing |
|---|---|---|
| Monthly Cost Structure | Scaled per employee profile | Fixed flat rate per tier |
| Cost for Seasonal / Part-Time Workers | High (full seat fee per worker) | Included at no extra cost |
| Software Modules | Often cluttered with unused HR features | Clean, focused purely on timesheets |
| Licence Management | Constant upgrading or cancelling of seats | Zero licence management required |
| Budget Predictability | Variable each month | 100% predictable fixed monthly cost |
TidyTimeSheets Pricing Tiers
We offer clear pricing packages tailored to the size and needs of your organisation. All tiers are billed per organisation, not per user, allowing you to manage your staff without counting licences.
- Lite Plan: £5 per month plus VAT. Ideal for micro-teams who need straightforward time tracking.
- Starter Plan: £10 per month plus VAT. Perfect for small businesses looking for essential review tools.
- Team Plan: £29 per month plus VAT. Designed for established teams requiring regular oversight.
- Business Plan: £59 per month plus VAT. Comprehensive tools for growing organisations.
- Multi-site Plan: £99 per month plus VAT. Purpose-built for businesses operating across multiple locations or divisions.
Annual payment options are available for additional savings, and every initial paid plan comes with a 14-day trial so you can test the system risk-free. To see the full breakdown of features included in each plan, explore our pricing page.
Eliminating Logins: How Email Link Submissions Work
One of the biggest hurdles when adopting new software is getting staff to remember their passwords. Forgotten credentials lead to delayed timesheet submissions, endless reset requests, and unnecessary administrative work for managers.
TidyTimeSheets eliminates password management completely. Staff complete their timesheets directly using a unique link emailed to them. They never need to register an account, download a mobile application, or remember a login.
When submission day arrives, the system sends an automated email containing their secure personal submission link. The employee clicks the link, enters their worked hours, and hits submit. It takes seconds, works on any web browser, and guarantees high submission rates across your entire team. For an in-depth look at how this mechanism operates, read our guide on staff time tracking software without passwords.
Flexible Approval Workflows and Custom Hour Types
While staff experience a quick and effortless submission process, line managers maintain total control over accuracy and compliance.
Manager Review and Amendments
Once an employee submits their hours, designated managers receive a notification to review the timesheet. Within the dashboard, managers can:
- Approve or reject: Approve accurate timesheets with a single click, or reject submissions that require correction.
- Request information: Ask the employee for clarification directly through the platform if hours look incorrect.
- Amend entries with recorded reasons: If a quick edit is required, managers can adjust hours directly while leaving an audit log with a recorded reason for the change.
Optional Senior Leader Approvals
Some organisations require a secondary check before hours are finalized for processing. TidyTimeSheets includes an optional second approval stage that can be toggled on or off per organisation. When enabled, approved timesheets move from line managers to senior leaders for final sign-off.
Customisable Hour Types and Terminology
Every UK business operates differently. Some organisations pay standard rates alongside overtime, while others track weekend shifts, night duties, or emergency call-outs. TidyTimeSheets allows you to customise your hour types (such as Regular, Overtime, or Weekend) and tailor the wording used across the platform to match your operational vocabulary perfectly.
Reports and Export Capabilities for Leaders
Gathering weekly timesheet data should not require hours of manual copying and pasting. TidyTimeSheets provides clear, uncluttered analytics and reporting tools designed specifically for leadership teams.
With our built-in reports, management can track total hours worked across custom date ranges, monitor overtime trends, and audit completed approvals. All timesheet data can be exported to CSV with a single click, making it simple to import formatted figures directly into your internal systems or share reports with external accountants.
We deliberately keep our software uncluttered by focusing exclusively on time tracking and approval workflow. You will not find unnecessary features like GPS tracking, mobile apps to maintain, physical clock-in hardware, or built-in payroll calculation modules. By focusing purely on doing timesheets exceptionally well, we provide a clean tool that your team will actually enjoy using.
Start Streamlining Your Time Tracking Today
Stop paying escalating per-user fees just to collect weekly hours from your workforce. With TidyTimeSheets, you get predictable flat-rate monthly pricing, fast email-link submissions for staff, and robust approval tools for managers.
Take control of your organisation's time tracking today. Visit our home page to start your 14-day trial on any paid plan or explore our full range of guides to learn more about hassle-free staff management.