Why Locum Worker Timesheet Tracking Online Benefits Practices
Managing locum doctors, pharmacists, vets, opticians, and temporary healthcare staff presents unique administrative challenges. Locum staff frequently move between practices, work irregular shifts, and rarely have permanent accounts on internal administrative systems. Traditional paper timesheets get lost, illegible signatures lead to approval delays, and manual data entry eats into valuable management time.
Adopting locum worker timesheet tracking online resolves these operational bottlenecks without adding unnecessary software complexity. TidyTimeSheets offers a clean, straightforward online solution designed to help locum workers log their hours rapidly, while giving managers total visibility and control over shift approvals.
By replacing paper forms and complex spreadsheets with a web-based system, your practice or agency can eliminate admin friction, prevent billing errors, and keep clinical operations running smoothly.
How Online Locum Worker Timesheet Tracking Works
Standard management platforms force temporary workers to remember complex usernames, passwords, and security questions just to submit a single shift. For a locum working across several locations each week, password resets and portal log-ins create unnecessary hassle and lead to delayed submissions.
TidyTimeSheets takes a completely different approach by removing the log-in barrier entirely:
- Staff complete timesheets from a link emailed directly to them.
- Locums never need an account or a login.
- Temporary staff click the link, enter their worked hours, and submit in seconds.
- Practice managers or coordinators receive an immediate alert to review the hours.
This frictionless workflow ensures locum workers submit their hours promptly at the end of every shift or weekly cycle, keeping your administration up to date.
Customisable Hour Types for Flexible Rota Patterns
Locum shifts rarely follow standard office hours. An emergency weekend shift at a GP practice, an extended evening cover rate at a community pharmacy, or on-call duties all require accurate categorisation for record-keeping and financial processing.
With TidyTimeSheets, your organisation customises its own hour types and the wording used across the platform. You can tailor your setup to match your precise operational needs by defining shift categories such as:
- Standard Daytime Shift
- Evening or Extended Surgery Cover
- Weekend and Bank Holiday Hours
- On-Call and Standby Allowance
- Urgent Cover Rates
Because you control the labels, locums always select the correct category when entering their hours, reducing payment queries and avoiding administrative confusion.
Comparing Paper Processes to TidyTimeSheets
| Feature | Traditional Paper & Spreadsheets | TidyTimeSheets Online Tracking |
|---|---|---|
| Worker Log-in Required | No (but physical submission required) | No (link emailed directly to worker) |
| Submission Speed | Days or weeks (postal/hand delivery) | Instant submission via web browser |
| Audit Trail | Vulnerable to loss or physical damage | Full digital history of edits and approvals |
| Manager Approval | Manual signatures on paper | Instant online approve, reject, or amend |
| Software Bloat | N/A | Simple, uncluttered, no unused modules |
| Pricing Model | High administrative labour costs | Predictable flat monthly fee per organisation |
Fast Manager Approvals and Audit Governance
Approving locum hours must be quick, precise, and fully auditable. Practice managers, clinical leads, and administrative directors need complete authority over submitted timesheets without getting bogged down in manual cross-referencing.
When a locum worker submits a timesheet, designated managers can review the submission instantly. Within the portal, a manager can:
- Approve the timesheet with a single click.
- Reject the submission if hours or rates are incorrect.
- Request more information from the locum worker.
- Amend a timesheet directly, recording a mandatory reason for the audit log.
For providers requiring stricter oversight, an optional second approval stage by a senior leader can be switched on per organisation. This provides an additional layer of verification for high-value shifts or compliance audits before data is finalized.
Transparent Reports and Analytics for Management
Once hours are approved, administrative teams require instant access to accurate summaries. TidyTimeSheets features built-in reports and analytics for leaders, offering clear visibility over total locum hours, shift spend across locations, and historical trends.
You can export all timesheet data to CSV format at any time. This makes it straightforward to pass verified shift data to external payroll providers, invoice processing software, or agency billing departments.
Flat Pricing per Organisation, Not Per Locum
Many software providers charge per active user per month. When managing a large pool of seasonal, bank, or locum staff who may only work a few shifts a month, per-user pricing models quickly become prohibitively expensive.
TidyTimeSheets operates on a simple, transparent pricing model: pricing is per organisation, not per user. You can add as many locum workers and managers as necessary without watching your software bill increase.
Our plans are structured to suit organisations of all sizes:
- Lite Plan: £5 per month + VAT
- Starter Plan: £10 per month + VAT
- Team Plan: £29 per month + VAT
- Business Plan: £59 per month + VAT
- Multi-site Plan: £99 per month + VAT
Annual payment options are available, and every account includes a 14-day trial on your first paid plan. You can explore all plan features on our pricing page.
Focused Software Without Unnecessary Modules
Many operations managers find themselves forced into purchasing complex enterprise software suites packed with features they never use, such as unwanted GPS tracking, clock-in hardware, or built-in payroll modules.
TidyTimeSheets is intentionally designed to be simple and uncluttered. There are no redundant modules to navigate, no complex training sessions required, and no unnecessary features getting in the way of efficient timesheet management.
If you manage temporary staff across healthcare or related sectors, you may also find our guides on healthcare agency timesheet software UK and NHS bank staff timesheet tracker helpful. You can also view all guides to learn how TidyTimeSheets supports different operational setups.
Start Tracking Locum Timesheets Online Today
Streamline your locum admin, eliminate missing paperwork, and give your management team full control over temporary staff hours. Try TidyTimeSheets for your organisation today with a 14-day trial on your chosen plan. If you have any questions about fitting TidyTimeSheets into your current workflow, feel free to visit our contact page to get in touch.