How does pricing per organisation work as our staff count grows?

Your subscription cost is determined by your organisation plan tier, not by the number of workers submitting hours. You can onboard new staff or temporary workers without paying extra per-head subscription fees.

Do staff members need to log into an account to submit timesheets?

No. Staff receive a secure link sent directly to their email address. They click the link, enter their working hours on any browser, and submit. They never create an account or remember a password.

Can we customise the hour categories on our timesheets?

Yes. Each organisation can customise its own hour types and custom terminology, such as Regular hours, Overtime, or Shift rates, matching your internal terms exactly.

What happens if a timesheet needs to be corrected by a manager?

Managers can approve, reject, or request more information on any timesheet. If a manager amends a timesheet directly, the system records the change alongside a mandatory reason for the adjustment to maintain an audit trail.

Is there a free trial available for TidyTimeSheets?

Yes. A 14-day trial is available on your first paid plan, allowing you to test the software with your team before committing.

Per Organisation Timesheet Software for UK Business

Choosing per organisation timesheet software for UK business operations stops your software costs from ballooning as your team grows. Instead of paying hefty per-user subscription fees, flat-rate pricing provides predictable costs, simplified administration, and complete control over your company budget.

Choosing Per Organisation Timesheet Software for UK Business Growth

Many growing firms across the United Kingdom reach a stage where software subscriptions become a major monthly overhead. When software providers charge on a per-head basis, taking on extra workforce members, adding seasonal workers, or employing part-time staff instantly raises your monthly software bill. Implementing per organisation timesheet software for UK business management solves this challenge by separating your headcount from your software cost.

With fixed monthly tiers, your finance department gains complete cost predictability. Whether your team expands during busy periods or maintains a stable core of long-term employees, your subscription tier stays fixed according to your chosen organisational plan.

The Problem with Per-User Software Licensing

Traditional software models typically charge between £3 and £8 per active user each month. For a business employing 50 workers, that cost quickly accumulates to hundreds of pounds every month for basic time tracking. If your company relies on variable shift patterns, temporary contractors, or high staff turnover, your administrative team spends valuable hours adding and deleting user accounts just to keep billing accurate.

Per-organisation pricing removes this administrative penalty entirely. The key advantages of moving away from per-user pricing include:

Predictable monthly expenditure with no surprise costs on your invoice.
Zero financial penalty when hiring casual, part-time, or seasonal staff.
Less time spent configuring accounts or revoking access for departing workers.
Transparent budgeting for single-site companies and multi-location operations.

If you want to read more about how flat-rate pricing benefits growing operations, explore our guide to fixed fee timesheet software for unlimited staff.

Time Submission via Emailed Link Without Passwords

A common obstacle in workforce time tracking is user login management. When staff must set up user accounts, remember passwords, and navigate complex portals, submission compliance drops. Forgotten logins lead to delayed timesheets, missed payroll deadlines, and unnecessary administrative work for managers resetting accounts.

TidyTimeSheets addresses this issue by eliminating staff logins altogether. Staff do not need to create accounts, remember passwords, or download applications. Instead, workers receive a secure link by email. They open the link on any modern web browser, fill in their working hours, and submit the entry in seconds.

Removing login barriers dramatically improves submission speeds across all operational settings, ensuring managers receive weekly hours on time every single cycle.

Flexible Workflows and Custom Hour Types

Every UK business operates differently, which means standard timesheet templates rarely fit operational needs out of the box. TidyTimeSheets allows organisations to fully customise their hour types and internal terminology. Whether your business tracks standard weekday hours, evening shifts, weekend work, or overtime, you define the exact labels your team uses.

Multi-Tier Approval Workflows

Once a staff member submits their hours, managers can approve or reject the submission with a single click. If details are missing or unclear, the manager can request further information directly through the platform.

When corrections are required, managers have the flexibility to amend a timesheet entry, entering a recorded reason for the change to maintain complete transparency. For companies that require extra supervisory control, an optional second approval stage by a senior leader can be enabled per organisation. This gives directors oversight without cluttering day-to-day sign-offs.

To learn how to refine your internal review process, read our guide on how to streamline staff timesheet sign-off process in the UK.

Comparing Pricing Models: Per-User vs Per-Organisation

To evaluate how per organisation pricing protects your operating budget, compare standard market per-user fees against the flat monthly plans offered by TidyTimeSheets.

Pricing Structure	Monthly Fee (excl. VAT)	Billing Basis	User Account Admin Required
Standard Market Software	£4 - £8 per user	Variable per head	Yes (frequent user setup/removal)
TidyTimeSheets Lite	£5 / month	Per organisation	No staff accounts needed
TidyTimeSheets Starter	£10 / month	Per organisation	No staff accounts needed
TidyTimeSheets Team	£29 / month	Per organisation	No staff accounts needed
TidyTimeSheets Business	£59 / month	Per organisation	No staff accounts needed
TidyTimeSheets Multi-site	£99 / month	Per organisation	No staff accounts needed

All paid plans include a 14-day trial on your first paid tier, giving your business full access to evaluate the platform in real working conditions. To view complete details of each plan, visit our pricing page.

Audit Trails and Executive Reporting

Maintaining clear audit trails is vital for compliance and dispute resolution. Whenever a manager alters a timesheet submission, TidyTimeSheets logs the change along with the recorded explanation. This creates a clear history for internal reviews and payroll audits.

For operational leaders and company directors, built-in reporting and CSV export capabilities make it straightforward to review completed hours, examine team trends, and export structured data into external payroll processes.

Simple Software Without Unnecessary Bloat

Many timesheet platforms bundle basic hour tracking inside complex enterprise software containing features you never requested, such as GPS tracking, physical clock-in hardware, or built-in payroll calculation engines. These bloated systems increase costs, require training sessions, and slow down basic daily tasks.

TidyTimeSheets focuses on doing one job well: fast, accurate time tracking without unnecessary extras. To understand the advantages of lightweight tools over enterprise suites, read our guide on uncluttered timesheet software vs complex systems.

Start Streamlining Your Hours Tracking Today

Switching to fixed per organisation pricing gives your UK business clear budget predictability while saving your staff from password resets and login hassles. Start your 14-day trial of TidyTimeSheets today and experience simple, uncluttered time tracking built for modern organisations.